I.          Organization Structure Session (2 Days)

Day 1: Understanding & Rough Drafting

Session Agenda:

1. Introduction (30 minutes):

• • Welcome participants and introduce the session objectives.
  • Present a brief overview of organizational structures (e.g., Hierarchical, Functional, Matrix, Flat, etc.).
  • Discuss key questions to set the context:
    • Can organizations operate without promoters?
    • Historical evolution of organization structures since 1900.

• • Each team presents their analysis of the "Strategic HRM" case study.
  • Presentations should cover:
    • Challenges.
    • Opportunities.
    • Recommendations.
    • Lessons learned.
  • Consultant (Ashfaq Sir) moderates the discussion and addresses key questions:
    • Q1: What hierarchy exists within each department?
    • Q2: What type of organizational chart fits this company?
    • Q3: What hierarchy structure should we adopt?

 3. Team Presentations – Apex Corporation (1.5 hours):

1. • Teams present insights from the "Apex Corporation" case study.
   • Follow the same structure as the earlier presentations.

 4. Post-Lunch Warm-Up (15 minutes):

• • Conduct a quick warm-up activity to re-energize participants.

 5. Summary & Key Insights (30 minutes):

• • Summarize key takeaways from all presentations.
  • Share common themes, recurring challenges, and unique recommendations across teams.

 6. Consultant's Input (45 minutes):

• • Deliver a presentation on:
    • Types of organizational structures and their characteristics.
    • Importance of aligning structure with organizational goals.
    • Examples and case studies of successful structures.
  • Provide reference slides to participants (e.g., Apex Corporation, pages 9 and 15).

 7. Team Activity – Rough Organization Structure (1 hour):

1. • Teams brainstorm and prepare a Rough Organization Structure in 30 minutes.
   • Present their drafts for feedback and initial recommendations.

Day 2: Refinement & Implementation

Session Agenda:

1. Consultant's Presentation (30 minutes):
   • Present a consolidated Rough Organization Structure based on Day 1 insights.
2. Team Revisions (1 hour):
   • Teams review the proposed structure and suggest revisions based on their roles, challenges, and findings.
3. Role-Specific Exercise (1 hour):
   • Participants detail their responsibilities for different scenarios:
     • Self: Tasks during their absence (90 days).
     • Team Members: Reporting tasks during their absence.
     • Manager: Reporting and approval tasks during their absence.
4. Departmental Task Analysis (45 minutes):
   • Reshuffle participants by department.
   • Collect and analyze tasks at:
     • Department level.
     • Interdepartmental level.
     • Intradepartmental level.
5. Delegation Levels Exercise (45 minutes):
   • Participants identify delegation levels for their roles:
     • Delegation to peers or lower levels.
     • Delegation to higher management.
     • Self-delegation.

1. Lunch Break (1 hour).
2. Review & Conclusion (45 minutes):
   • Summarize the final Organization Structure based on team input.
   • Discuss key takeaways on:
     • Importance of structure and delegation.
     • Collaboration and teamwork in organizational efficiency.
   • Collect participant notes for further refinement.
3. Closing Remarks (30 minutes):
   • Conclude the session by highlighting the importance of aligning organizational structure with strategic goals.
   • Share a follow-up plan for implementing the new structure.